:::: MENU ::::

Monthly Archives / December 2016

  • Dec 10 / 2016
Orange County Chapter, American Payroll Association
What's New

2017 OCCAPA Membership Registration

OCCAPA tracks memberships on a calendar year basis

Jan.1 – Dec. 31
$70 Individual – National Non Member
$60 – Individual – National Member with Member ID #*

Jan.1 – Dec. 31
$150 Corporate – National Non Member**
$40 per each additional Corporate Member – National Non Member**

$140 Corporate – National Member with Member ID #*
$30 per each additional Corporate Member – National Member with Member ID #*

*NOTE: You must provide member ID #.
**NOTE: Corporate membership within the same company consists of 3 members per fee. $40 for each additional member beyond 3 for a National Non Member and $30.00 for each additional member beyond 3 for a National Member.

Click here to register online or download the registration forms.

Great Reasons to Join or Renew!

Regularly Scheduled Meetings – Chapter meetings are an ideal place to network and they provide educational opportunities for chapter members to learn more about critical payroll and compliance issues while earning Recertification Credit Hours (RCHs).  Non members are  charged a $20.00 Fee per Regular Meeting.

Chapter Newsletters – Our OCCAPA – Payroll Insider newsletter keeps our members connected with chapter and APA events, as well as providing updates from various chapter officers and committees.

Chapter Website – Our website, www.occapa.com, posts important chapter information and links to local government agencies, including a link to the APA National Website.

Thank you for your support and interest in the Orange County Chapter of the APA.

  • Dec 08 / 2016
What's New

Year End Check List

Audit, Audit, Audit (Employee Addresses, Social Security #s, W-4s)
Prepare Holiday Schedule for 2017
Prepare Payroll Schedule for 2017, keeping in mind Bank & Company Holidays (attach a copy to last paycheck for all employees)
Fix all Wage & Tax Errors before the last payroll of the year
Remind employees to update changes to their address, if needed
Updated new limits for 401k/401k catch-up  – (Remains unchanged for 2017)
Verify & update new Benefit Deduction amounts for 2017
Verify & update new Workers comp premium rates
Order Labor Law Posters for 2017, for all states
Schedule/Prepare YE Bonuses
Update out of state Unemployment Tax Rates
If you have Self-Service/Company Intranet, update all forms
Create new files for 2017, Taxes, Benefits, Work Comp, Invoices
Prepare YE reports such as 401k Census, Work Comp audit reports
Review/Add/Delete Earnings & Deduction codes
Review Fringe Benefits & Taxability
Review GTL (Group Term Life) amounts & add to W2
Reminder: Employers with 250 + EEs must add Healthcare costs to W2
Audit outstanding payroll checks
Audit/create 1095-C for all employees (applies to ALE employers with 50+ ees)

  • Dec 08 / 2016
What's New

6 Tips for Payroll Employees to Improve Productivity

If you find yourself consistently facing a deluge of data, with several payroll reports due in a short amount of time, there’s a better strategy than wishing for more time or habitually working overtime. The optimal approach is to boost your productivity at work. Doing so will alleviate your anxiety and help prevent the dreaded working-while-tired syndrome. As an added bonus, learning how to become more efficient in your job may result in increased satisfaction with your payroll career and personal life.

Here are six tips for improving your productivity at work:

1. Plan ahead

Having a list of priorities for the week will help you improve your productivity at work. Every Monday morning, review your calendar and create your weekly to-do list, but keep it realistic. Don’t overestimate what you can accomplish in a given week — that can lead to frustration at work and, ultimately, be counterproductive.

Take it a step further by outlining shorter- and longer-term goals, giving priority to the most important tasks.

2. Stay organized

Ever lost valuable minutes and hours searching for misplaced timesheets or W-4 forms, or missed a reporting deadline because it wasn’t on your radar? If so, it’s time to get more organized. Create visible folders — on your computer and physical desktops — for important files and documents.

As for to-do lists, some people are partial to paper planners, while others prefer software and apps. Finding the best method that works for you will take some trial and error.

3. Get proper training

If your manager asks you to handle multi-state payroll using Ceridian HPL, and your expertise is with just one state or if you’re a Ceridian novice, then much of your workday might be consumed with figuring out how to do your job. To improve productivity at work, seek out education on the platforms and processes you encounter daily.

4. Minimize distractions

We’ve all fallen down the social media rabbit hole or spent more time on e-commerce than we should. These and other diversions run contrary to our productivity at work.

If this sounds like you, the answer is better discipline. Tame workplace email by turning off pop-up notifications, and then check it only at set times. If necessary, turn off WiFi so you won’t be distracted.

When it comes to personal issues and errands, reserve them for your breaks. Stow your personal phone where your attention won’t be constantly drawn to its pings and buzzes.

5. Know your peak periods

Some of us are more alert in the morning, while others don’t hit our stride until the afternoon. You may also find yourself sharper and more motivated on certain days: In an Accountemps survey, human resources managers said Tuesdays are generally when employees are most productive. Figure out when you work best, and reserve those times for your most challenging projects.

6. Take a break

You may think you’re more productive when working non-stop, but you’re actually sabotaging your long-term effectiveness when you don’t give yourself regular breaks. Stepping away from your desk can be reinvigorating and beneficial to your health; you might even discover solutions to complex problems when you’re not intently focused on work.

Try pausing every hour or so to stretch your legs, fill your water bottle and, at midday, eat a proper lunch and leave your office. Whether your take a walk across campus to catch up on current events or read a chapter in your favorite novel, your body and brain will thank you.

Your company and career rely on you to maintain productivity at work. And when you get more done in less time, you’ll also enjoy increased satisfaction with your payroll job.

Accountemps, a Robert Half company,

  • Dec 08 / 2016
What's New

Social Security Administration announces large increase in 2017 wage base

The Social Security Administration (SSA) announced that the maximum amount of wages in 2017 subject to the 6.2% Social Security tax (old age, survivor, and disability insurance) will rise from $118,500 to $127,200, an increase of more than 7%. By comparison, the 2016 wage base was unchanged from 2015.

The maximum amount of Social Security tax a taxpayer could pay will therefore increase from $7,347 in 2016 to $7,886.40 in 2017, an increase of $539.40.

The SSA also announced that Social Security beneficiaries will get a 0.3% increase in benefits in 2017, after receiving no increase in 2016. The average retiree will receive an increase of $5 a month.

Among the other increases is the amount a worker under full retirement age can earn before he or she has Social Security benefits reduced. The limit increases from $15,720 a year to $16,920 for 2017, after which $1 in benefits is withheld for every $2 earned above the limit. Last year, this limit also did not increase because of low inflation.

There is no limit on the amount of wages subject to the other portion of the FICA tax, the 1.45% Medicare tax.

Sally P. Schreiber (sschreiber@aicpa.org) is a JofA senior editor.

  • Dec 08 / 2016
What's New

Taxable Gifts and Awards

  • Employers cannot give gifts to employees.  IRC 102 (c) (1) (“Subsection (a) shall not exclude from gross income any amount transferred by or for an employer to, or for the benefit of, an employee.”)
  • Employer awards are generally taxable wages .  Gross income includes amounts received as prizes and awards with certain limited exceptions.  IRC 74  This includes cash and non cash gifts

Exception to general rule that awards are taxable

  • Be given for length of service or safety achievement.
  • Be tangible personal property, other than cash, gift certificates or equivalent items.
  • Be given under conditions and circumstances that do not create a significant likelihood of the payment of disguised compensation.
  • Be given as part of a meaningful presentation.
  • Be no more than the specified dollar limits ($1,600 or $400 if not a qualified plan award). IRC 274(j)(3)(A)
  • Dec 03 / 2016
What's New

Income Tax Reciprocity Between NJ and PA Will Remain In Effect

On November 22, New Jersey Gov. Chris Christie announced a reversal of his decision to end the income tax reciprocity agreement between New Jersey and Pennsylvania. The reciprocity agreement between the two states, which was set to end on January 1, 2017, will remain in place. According to Gov. Christie, the reciprocity agreement will not end due to health benefit reforms that were recently enacted.

  • Dec 03 / 2016
What's New

Employers Get 30 More Days to Give 2016 Forms 1095-C to Employees

The IRS has extended the deadline to March 2, 2017, for employers and insurers to give the 2016 ACA Forms 1095-C and 1095-B to employees and covered individuals. The IRS did not extend the deadline to file Forms 1094-B, 1094-C, 1095-B, and 1095-C with the IRS. These deadlines remain February 28, 2017 (paper) or March 31, 2017 (electronically). The IRS also has extended penalty relief for employers that can show they have made “good-faith” efforts to comply with ACA reporting requirements.

  • Dec 03 / 2016
What's New

White Collar’ Salary Increase Delayed Indefinitely

A federal judge in Texas has issued a nationwide order preventing the U.S. Department of Labor from increasing the “white collar” exemption salary minimum to $913 per week December 1. The order will remain in effect until the court decides a case filed by 21 states challenging the increase, or an appeals court lifts the injunction. For now, the salary level remains $455 per week.

OCCAPA: Network. Learn. Succeed.