Courtesy by: Regina Manriquez, CPP, PHR
OCCAPA – Natonal Liaison Officer

• Audit, Audit, Audit…. Ask employees to verify name, address and social security number.Ensure recent new hires are correct (2021).  Place address update forms in the lunchroom, on bulletin boards
• Send Self Service flyers to employees who have not registered
• Update/Review your 2022 payroll schedule in your payroll system
• Create your 2022 Payroll Processing Calendar for your employees. Include all Company Holiday dates.  Post on company intranet, bulletin boards, payroll stuffer (last payroll of the year)
• Create your 2022 Paid Holiday List. Once approved post on company bulletin boards, intranet and payroll stuffer (last payroll of the year)
• Prepare for employee 2021 Bonus Payroll Runs. Schedule in your payroll system and verify with your direct account representative that correct taxes and no regular set deductions are taken
• Create your 2022 Benefit Rate Sheet (if any changes). Include in Open Enrollment packets and post on your company intranet
• Verify with Accounting Department if any new General Ledger numbers are needed and/or if there a changes such as inactive departments or GLs. Verify if any Fringe or imputed income needs to be included in payroll before the last payroll of the year (Life insurance for officers, employee personal use of company vehicle)
• Review mapping of Healthcare Cost Memo Codes to ensure premiums populated in Box 12, Code DD on Form W-2 setup
• Verify all voided checks have been reversed in your payroll system. Verify all corrections have been made before the last payroll of the year (manual check adjustments).
• Order Labor Law Posters for 2022 for CA and any other states you have
• Send new Workers Compensation Rates to your payroll provider so your monthly reports are accurate for reporting
• Verify your Work Comp classification/EEOC codes match employee job titles (especially if EE has transferred or promoted).
• Update 401k, HSA, FSA limits for 2022, ensure your payroll provider has updated on your behalf or update yourself
• If you provide Group Term Life to your employees, any earnings over $50k will need to be reported on the W-2, Box 12, code C. Review the imputed income amounts and make adjustments, if needed.
• Add Third party sick pay amounts, if needed. Check with your vendor first to see if they do this on your behalf
• Verify the Retirement Plan Indicator is checked for W-2’s, if applicable
• Audit location sites of your employees for the Multi Worksite Report (CA)
• Audit your Timekeeping system to remove archive terminated employees, update new supervisors
• Create new files for 2022 payroll files, tax files, timekeeping files
• Create new binders for 401k plan updates, employee changes, deferral payments
• Send out memo to employees who still receive a live check, to promote Direct Deposit/Paycards
• Audit any FFCRA credits taken on your 941 form with your payroll vendor, run reports for verification Q1 – Q4, 2021
• Audit any CARES credit taken by your employees with your payroll vendor
• Review ACA 1095 c and 1094c forms
• Hope your year end is successful!